Microsoft Outlook Tips!!!!

Repair Outlook Data Files (.pst and .ost) for Outlook 2010

1.       Open Windows Explorer and select the drive:\Program Files\Microsoft Office\OFFICE14 folder.

2.       Double-click Scanpst.exe.

3.       In the Enter the name of the file you want to scan box, enter the name of the .pst or .ost file that you want to check, or click Browse to select the file.

4.       To specify the scan log options, click Options, and then click the option that you want.

5.       Click Start.

If errors are found, you are prompted to start the repair process to fix the errors.

A backup file is created during the repair process. To change the default name or location of this backup file, in the Enter name of backup file box, enter a new name, or click Browse to select the file that you want to use.

6.       Click Repair.

Start Outlook with the profile that contains the .pst file that you tried to repair.

How to save Outlook messages in PDF format

If you already have PDF printer /Adobe Acrobat software, skip to step 3.

Download and install PDF printer / Adobe Acrobat.

Select the Outlook messages you would like to have converted to PDF.

Click the Message Save Outlook toolbar button. Check the "Print" option.

Click "Save Now"

The messages will be converted to PDF according to your PDF printer settings.

Creating Rules to Manage Your Email

Click File -> Info , and then the Manage Rules & Alerts button.

Click New Rule... on the Email Rules tab. The Rules Wizard dialog will pop up

Rules & Alerts :  Select a template, choose the template that most closely resembles the action you would like to take. Ensure you select a template from the Stay Organized or Stay Up to Date sections

Rules Wizard: Edit the rule description, click on the underlined text in order to specify the details of your rule (e.g. move messages from Office Watch mailing list into the Newsletters folder). Check carefully to make sure that the details are correct and complete. Click Next

Select any additional criteria you would like to set , Select condition(s) by clicking on the underlined words and adding in your criteria.

Specify the details for those criteria in the Edit the rule description box (optional)

Type a name for the rule in the box for  Specify a name for this rule

Tick the box next to Run this rule now... if you want to apply the rule to messages already received

 When you are certain of the details of the rule and want to commit to it, click Finish

Your rule will now appear listed, with a description of the settings, in the Rules and Alerts dialog box

Password on pst-file

To set a password on your pst-file, you must bring up the Properties dialog of the pst-file in Outlook.

 Outlook 2003 and Outlook 2007
          File-> Data File Management…-> double click on your data file-> button: Change Password…

 Outlook 2010 and Outlook 2013
          File-> Account Settings-> Account Settings…-> tab Data Files-> double click on your data file-> button: Change Password…

Leave the “Old password” field empty when no password has been set yet.